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Apostilling Documents
Apostille is the process of authenticating documents for use in another country, in order for them to be recognized as legal documents. Documents that may need to be validated by apostille are birth certificates, marriage certificates, passports, powers of attorney, patent applications, death certificates and affidavits. Adoption paperwork, court records, documents for vital statistics and land deeds may also have to be authenticated by apostille. Only countries that are part of the Hague Convention can apostille documents. The United States, Switzerland, France, Germany, Australia and United Kingdom are all part of the Hague convention. According to the website Apostille US, "The sole function of the Apostille is to certify the authenticity of the signature on the document; the capacity in which the person signing the document acted; and the identity of any stamp or seal affixed to the document." An apostille can only apply to public documents or those issued by an authority or official that are part of a court or tribunal of the State. The apostille process may vary depending on the country or state.
Search the requirements for your state. An internet search will lead you to the website for the office of the Secretary of State for your state. Type the words "apostille," "secretary of state," and the name of your state in Google to find the correct website.
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Download and fill out any required application forms from the website. For example, the state of Oregon requires an authentication application form, which can by downloaded from its site.
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Decide whether you will submit via mail or go to the office. If submitting in person, bring along the notarized or certified document that you need an apostille for and any required application forms.
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Send the notarized document along with a cover letter if submitting via mail. The cover letter should include pertinent information, such as name and contact information, and the document's destination country. Include apostille fees with the document and a self- addressed, return envelope.
Tags: apostille legal documents certificates passports powers of attorney patent applications death certificates